Microsoft Outlook and Group Email

Microsoft’s own email client Outlook, provides you with the ability to create a contact Group (Outlook 2010) or a distribution list within your address book.

This allows you to send a group email in Outlook to a contact group, which goes to all recipients within the group. You can find out more on Microsoft’s own site: Create and edit a Contact Group

Powerful Features

However, if you need more sophisticated features such as the ability to segment your list and target specific contacts, schedule a series of emails to your group, or send personalised individual emails to the group, then GroupMail is just what you need.

GroupMail Business Edition customers can link a GroupMail group to an Outlook Address Book, any changes made to your Outlook contacts will then be automatically updated in GroupMail.

Then as with any GroupMail group, you can send a personalised group email, fast, easy and privately to your Outlook group.

GroupMail Outlook Toolbar

In addition, the GroupMail Outlook Toolbar allows you to add and delete recipients from your GroupMail groups from Outlook. It also allows you to launch GroupMail, create a new GroupMail Message and forward emails that you receive in Outlook to your GroupMail groups.

You can find out more about GroupMail and compare it’s features here: group email features.

The post Group Email in Outlook appeared first on GroupMail Website.

Perhaps you’re a nursery that needs to send out a monthly newsletter to parents, an online clothing business that’s offering a 10% discount to its customers, or a community group that wants to keep members up-to-date with its news and activities. The ideal way to manage such email marketing campaigns is with user-friendly bulk email software, and GroupMail’s Free Edition is perfect for the business looking at sending e-mails to smaller lists – with no cost involved.

Absolutely non-technical.

Putting together your first mass email campaign may initially appear daunting, but GroupMail’s free bulk email solution makes the process incredibly easy, and you can be up and running in literally just a few minutes. The software allows you to send emails up to 500 people, and you can quickly and easily import your existing contacts from a variety of different data sources, such as a .csv or .txt files.

No website or HTML design skills? No problem: GroupMail’s Free Edition includes 28 stylish templates that will do all the hard work for you, while also letting you create an unlimited number of sender identities and recipient groups as required.

More features?

The software also allows you to personalise the subject line, body and links. Most importantly there’s no Bcc field, so each recipient will receive a personal email from you, meaning that their privacy is guaranteed. The result? Privacy, security and that all-important professionalism.

Other features of GroupMail’s mass e-mail solution include an autoresponder function to send welcome emails and reminders, a scheduling tool to enable you to send emails even when you’re not there, and the software can even automatically remove bounces and unsubscribe requests from your list.

How secure will your data be?

Privacy and security are paramount, and many businesses are reluctant to share their contacts data with another company. With GroupMail there’s no need to lose sleep over such matters, as all email list and message data is stored safely and securely on your own machine.

As your business hopefully grows, you may reach the point of growing out of the free solution and looking at upgrading to the Personal, Business or Marketing Pack. Not only does GroupMail make this process quick and simple, but it even offers a 20% discount. You can also upgrade from one edition to another at any time and just pay the difference in price.

Looking for more actionable data? You might wish to consider our pay-per-use GroupMetrics email tracking account or our GroupSurveys account at any time, allowing you to create any number of online surveys to gain customer feedback.

The best way to see how easy GroupMail is to use is to try our free trial for yourself – no registration required.

Start reaching out to your customers today.

The post A Free Bulk Email Solution appeared first on GroupMail Website.

Yes, you certainly can! 

All you need to do is enter the recipients Birthday, then our GroupMail Autoresponder will do the rest.  Let’s step through an example.

When creating your GroupMail Group, remember to add a “Date Field” to store the recipients Birthday.

This will allow you to enter the recipients Birthday.

Once you have your Group created and all the recipients added or Imported including their Birthdays, you simply need to configure the GroupMail Autoresponder.

To launch the GroupMail Autoresponder, click on the Autoresponder button from the Add-On menu in the toolbar.

Click to create a new automatic email campaign.

Enter a name for your campaign, select the group you want to send the Birthday Wishes to and Click to create the Message you want to send.

To create your Birthday Greeting Message click on ‘New Message’.

Save the Message and close the Message Editor.

Press Ok.

For Birthday Notifications to send select the option ‘On the anniversary of a date’.
From the drop down list of fields available in your Group select the Field that stores the recipients ‘Birthday’.
Finally set it to ‘Repeat Every Year’.

Press Ok to Save.

You can now see an Overview of your scheduled Birthday Greeting Campaign.  You can at any stage Modify, Delete or Create New Campaigns from this screen.

We will now process this Campaign to demonstrate how it works.

Then, the [View History] Log will show you the date and time each message was sent and which addresses the message was sent to.

Note : When you create a Campaign it loads the GroupMail Scheduler in your System Tray, which will process any Scheduled Campaigns.

Make sure that you right Click on this little Icon and select “Load at Startup” to ensure the GroupMail Scheduler launches after you restart your machine.

That’s all there is to it! of course if you run into any problems, please let us know

The GroupMail Autoresponder also allows you to schedule automatic email marketing drip campaigns to send when new subscribers join your mailing list.

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The GroupMail Autoresponder is available in the GroupMail Business Edition and Marketing Pack only. New GroupMail customers can buy the GroupMail Business Edition here.

GroupMail Personal Edition customers can upgrade to the GroupMail Business Edition at any time and just pay the difference in price.

The post How to send Birthday Wishes from GroupMail. appeared first on GroupMail Website.

Release Notes: v5.3.0.136 May 8th, 2013

New: Revised Delivery Console algorithm for improved management of system resources.
New: Reliability improvements, particularly for high volume, high connection campaigns.
New: Improved delivery of very large messages and/or attachments.
New: Enhanced queue governor in support of very large volume email sending.

This release is very important for customers who send very large volumes of email, and/or very large email messages. The new GroupMail Delivery Console now tracks memory consumption of all queued and concurrently sending messages and uses this information to calculate a memory threshold below which the application will not queue any further messages.

Put simply, GroupMail is now more responsive and reliable then ever before.

If the Upgrade Protection on your license is expired and you want to download this update, you can renew the Upgrade Protection on your license by clicking the Extend Cover button in the GroupMail Customers Area.

The post GroupMail v5.3.0.136 is now available to download appeared first on GroupMail Website.

Yet with so many different bulk email solutions on the market, how do you choose the right solution for your needs?

For time and cost aware businesses and home users, an easy-to-use system that provides eye-catching and stylish emails and newsletters is a must.

Whether you’re a large or small business, a home user, a community group or not-for-profit organisation, GroupMail has the solution for you.

What do you need from your bulk email software?

If you’re a home user or small business looking for a simple and free way of sending out bulk emails and newsletters, GroupMail Free Edition is for you.

It has a range of useful features that are ideal for the smaller organisation, including 28 built-in HTML email templates, and you can send to a maximum of 500 recipients at a time. Importing your existing contacts is simple, as GroupMail can import from almost any data source as .csv and .txt files.

A more powerful email marketing software solution:

If you require something a little more robust, GroupMail Personal Edition is the next step up. The software can handle mailing lists of any size, has a choice of 67 built-in email templates, and allows you to add any number of contacts to each group. You can also personalise your message for each contact, and send email campaigns at speeds much faster than the GroupMail Free Edition.

The most powerful email solution:

If you’re looking for even more power, GroupMail Business Edition is ideal for larger email campaigns, and can send emails almost 100 times faster than the Personal Edition, allowing up to 256 simultaneous sending connections.

It also includes an email scheduling tool, a powerful auto-responder, and you can also use it to send welcome emails, automated birthday wishes, reminder notifications and more, as well as easy double opt-in email collection and subscription management. The business edition also includes over 99 HTML email templates to choose from.

Time for email marketing?

Finally, the GroupMail Marketing Pack features everything you need to create, send, manage and track interactive email marketing campaigns. It bundles the Business Edition with annual subscriptions to an email tracking service, GroupMetrics Business and GroupSurveys.

With 99 built-in templates to choose from you’ll be spoilt for choice, and these are regularly updated and added to the GroupMail email template library. The software also allows you to send your messages in practically any language and with any encoding.

What’s more, the auto-responder function allows you to create and manage your email marketing drip campaign, allowing you to schedule your emails to be sent out automatically over days, weeks or months.

No matter, which package you choose, all email lists and message data are stored safely and securely on your own machine.

Want to try it out: Download GroupMail for Free.

The post How to Choose Email Marketing Software appeared first on GroupMail Website.

Once you download and install the GroupMail Personal Edition or GroupMail Business Edition.

Launch GroupMail, go the Help Menu, Enter Product Key.

When entering your “Name” and “Product Key“ ensure that you enter them exactly as they appear on your Order Confirmation.
Ensure you have no spaces either before or after.
Press Next.

Click on ‘Activate Now’ to register your License of GroupMail.

Once this has completed successfully, it will show as “Activation Successful“.

Now you are ready to start using GroupMail.  We have some tips on Getting Started listed on our Website.

As always, if you need any help along the way, feel free to contact the GroupMail Support Team and they will be happy to help.

The post Where do I enter our GroupMail Registration Key appeared first on GroupMail Website.

Yes! Many mail servers limit the number of messages that you can send per connection or per hour.  You can easily set GroupMail to stay within these limitations.

In GroupMail, go to the Tools Menu, Account Manager.
Modify your existing Account or create a New Account.

Click on the Delivery Options Tab.

Here you can specify the “Pause Every” number of messages for X amount of time to stay within the Mail Servers limitations.

That’s all there is to it.

If you continue to have problems after following these instructions, please contact the GroupMail support team. They will be happy to help.

The post Throttle the number of messages to send per hour appeared first on GroupMail Website.

Our Subscriber Add-On is configured to work with POP3 Mail Servers only.  Microsoft Exchange Server defaults to Imap Accounts.

You can however ‘Enable POP3 Access’ on the Exchange Mail Server which will allow you to use our Subscriber Add-On to process these Accounts.  Your IT Person will be able to enable POP3 access to the Exchange Server for you.

Subscriber can Process both Opt-In Requests and Opt-Out Requests along with Bounce Back \ Undeliverable Messages.

As always, if you have any questions or need some help along the way, don’t hesitate to contact our technical support team

The post Can I use Subscriber with my MS Exchange Server ? appeared first on GroupMail Website.

Release Notes: v5.3.0.135 April 22nd, 2013

New: Bookmark facility including bookmark management and hyper-linking.
Fixed: Tracking, refreshing campaign retains list item position.
Fixed: Tracking, remembers last inserted campaign (rather than last accessed).
Fixed: New campaigns should default to HTML type.
Fixed: Creating new campaign no longer loses list item position.
Fixed: Cloning campaigns should permit duplicate links.
Fixed: Cloning campaigns now correctly calculates campaign ID codes.
Fixed: Tracking correctly handles common html entities.
Fixed: Casing of links in source documents are preserved when tracking.
Fixed: Improved error handling for message delivery.
Fixed: Editor no longer loses plain-text link tracking source updates.
Fixed: Tracking warns if a campaign is obsolete and cannot be cloned.
Fixed: Minor UI changes and additions.

If the Upgrade Protection on your license is expired and you want to download this update, you can renew the Upgrade Protection on your license by clicking the Extend Cover button in the GroupMail Customers Area.

The post GroupMail v5.3.0.135 is now available to download appeared first on GroupMail Website.

What is a Bookmark I hear you say?
A Bookmark is a reference point in your message that allows you to click on a link and jump directly to that section without the need to scroll through the message to find the relevant information.  For example you may have a Bookmark at the Top  of your message and a link at the bottom of your message that when clicked, will instantly jump back to the top.

How do I add Bookmarks to my Email?
Allow me to show you in the steps below…

1)  Create your message in GroupMail and click on the area you want to add the Bookmark to.  In my screen shot example below I am adding a Bookmark at the top of my messages.  Now click on the Bookmark icon.

Now type in a reference name that will make it easy for you to recognize later on when you create the links.  As I’m adding a Bookmark to the top of my message I just called it “Top”.  Then click on “Add”.

2)  I now want to add a Bookmark at the very bottom of my message so scroll down to the end to were you want the bookmark to be and click on the Bookmark icon and give a reference name such as “Bottom” like in my screen shot below and click on “Add”.

3)  Now that we have 2 Bookmarks in our message, Top and Bottom, we need to add clickable links to those Bookmark points.   Lets start at the bottom of the message and create a link that when clicked on, will jump to the top of our message where we have the top Bookmark.

Highlight the word(s) you want to hyperlink and click on “Insert” from the top menu bar and select “Hyperlink”.

From the drop down lists, choose the “Type:” as Bookmark and the Bookmark you want to select like in my example is “Top”.  Click OK.

You now have a link at the bottom of your message that when clicked on, will jump you back to the top of your message.

4)  Now we will create a link from the top of the message that will jump to our bottom book mark so scroll to the top of your message again and highlight the word(s) you want to be clickable.   Click on “Insert” from the top menu bar and select “Hyperlink”.

From the drop down lists, choose the “Type:” as Bookmark and the Bookmark you want to select like in my example is “Bottom”.  Click OK.

That’s all that’s too it!  You now have two Bookmarks linked in your message to jump from the top to the bottom and from the bottom of your message to the top.

As always, if you need any help along the way, feel free to contact the GroupMail Support Team and they will be happy to help.

Not a GroupMail customer? Why Not?
Download our award-winning newsletter and email marketing software today.

The post Add Bookmarks to your GroupMail Newsletter appeared first on GroupMail Website.