How to Create HTML Email with Microsoft Word
Firstly, we do not recommend using Microsoft Word for creating your HTML email newsletters due to all of the non-standard HTML and VML it uses which isn’t supported by non-Microsoft email clients.
However, if you really must use MS Word to design your email newsletter, then there is a way to do it. This involves saving your Word document as a type “Web Page, Filtered (*.htm; *.html)” which will give you a more workable document suitable for use in email. It might still need a little editing by you.
To create an HTML email with Microsoft Word, open MS Word, click on “File”, “Save As”, choose where you want to save the file and then change the “Save As Type:” option to “Web Page, Filtered” as in the screen shot below.
You may receive the following message saying that it will remove “office specific” tags. If so, click “Yes” as you definitely want to do that.
You will now have one new .htm file and one new folder created in the location you specified during the save option. This folder contains the images that are used by your HTML file. As long as the file and folder are kept together in that order then you can move them elsewhere if needed. However, if you place the .htm file into any other folder on your computer without the images folder, then the images will not show in your message.
To summarize what we have done:
We simply saved a Microsoft Word document as an HTML file suitable for use in email.
You can now import that .htm file to GroupMail and send your message.
To do this, open GroupMail and create a new Message. Click on “File”, “Import” and choose “HTML Document”.
You can then browse to where you saved your MS Word HTML file and select it.
You now have your MS Word designed email newsletter in GroupMail and ready to send to your mailing list.
Do not forget to always test your email newsletter designs by sending to a test Group with your own email address in it so you can see what your message looks like when received in different email clients (i.e. Gmail, Yahoo, Hotmail, etc.)
Word to the mother. GroupMail even makes HTML email created in MS Word look good! Download GroupMail email newsletter software today.