“…Can I import email contacts from a comma separated value (.csv) file into GroupMail?..”

Yes! You can import email contacts from .csv or .txt files.

Below is an example of a .csv file.

Importing a CSV File into GroupMail

As you can see each record (line) contains several pieces of information relating to the contact.  In a .csv file, each data field is separated (or delimited) by commas (ergo, comma separated value or .csv file.)

Each record (line) in a .csv file contains the same number of fields (this is important for consistent results.) While the first line of text in the example above contains the field names (i.e. Email, FirstName, etc.,) it is not a requirement and some .csv files do not have field names in them.

To Import your File into an email group in GroupMail, go to Groups/Import.

Importing a CSV File into GroupMail

Select ‘File Import’ and press Ok.

Importing a CSV File into GroupMail

Press the ‘Select‘ Button and Browse to the location of the File you wish to Import into your Group. Then press Next.

Importing a CSV File into GroupMail

As you are importing a Delimited Text File it will show as a ‘Delimited Text Format’ with the same number of fields that are contained in the File, Next to Proceed.

Importing a CSV File into GroupMail

You can select the Group that you want to import the data to or you can create a New one if you wish, then press Next.

Importing a CSV File into GroupMail

Now you can Map the fields from the .CSV File to the Fields available in your Group.  Once you click into the Field, there is a drop down menu listing the fields available on the File you are Importing from.  Once all fields have been mapped, Click Next.

Importing a CSV File into GroupMail

All that is left to do is press the ‘Start’ button.

Importing a CSV File into GroupMail

Congratulations! You have successfully imported your contacts from a .csv file into GroupMail.


NOTE: If there are any errors while importing, you can review them on the Import Summary screen when the import concludes. In our example, the first line of the .csv file that we imported contained just the field names and not an actual email address, so we had one error reported (illegal, because that line did not contain a valid email address.)

To view the full log file of the import, select the ‘Click Here‘ Button.

After you import the file, you can view the details of all recipients in the group by going to the Groups screen and double-clicking the group to open the “View and Manage Recipients” screen.

As always, if you have any questions or need some help along the way, don’t hesitate to contact our technical support team.

Interested? Download our award-winning GroupMail newsletter software and start importing .csv files into your own mailing list groups.

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