Can I send Renewal Notices with GroupMail ?

Certainly, using the GroupMail Auto Responder you can send Renewal Notices “Before” an Expiry Date or on the “”Anniversary” of an Expiry Date.

When creating your GroupMail Group, remember to add a “Date Field” to store this Renewal Date for each recipient.

GroupMail Auto Responder Renewal

In this example we have added a field called “Expiry” to store the Renewal Date.

GroupMail Auto Responder Renewal 2

This will allow you enter the recipients Expiry Date.

Once you have your Group created and all the recipients added or Imported including their Expiry Dates, you simply need to configure the GroupMail Auto Responder.

To launch the GroupMail Autoresponder, click on the Autoresponder button in the toolbar.

GroupMail Auto Responder Menu

Click New to create a new automatic email campaign.

GroupMail Auto Responder 5

Enter a name for your campaign, select the group you want to send the Renewal Notices to and Click to create the Message you want to send.

GroupMail Auto Responder Renewal 7

To create your Renewal Notice Message click on ‘New Message’.

GroupMail Auto Responder Renewal 8

Save the Message and close the Message Editor.

GroupMail Auto Responder Renewal 9

Press Ok.

There are two options you can choose from:

Option 1 – Send a Renewal Notice “Before” the Expiry Date.

GroupMail Auto Responder Renewal 10

Here you can specify the number of DaysWeeks before the Expiry Date to send the Renewal Message.

From the drop down list of fields available in your Group select the Field that stores the recipients ‘Expiry’ date.

Note : Do not check the option “Ignore the Year part of the Date field” if you want to send out expiry reminders before the expiry date.
You can also set it to “Repeat” so that it sends this message each year.

Option 2 – On the anniversary of a date.

GroupMail Auto Responder 11

From the drop down list of fields available in your Group select the Field that stores the recipients Renewal Date, in our example it is called “Expiry”
You can also set it to ‘Repeat Every Year’.

Press Ok to Save.

GroupMail Auto Responder 13

You can now see an Overview of your scheduled Renewal Notice Campaign.  You can at any stage Modify, Delete or Create New Campaigns from this screen.

We will now process this Campaign to show how it works.

The [View History] Log will show you the date and time each message was sent and which addresses the message was sent to.

GroupMail Auto Responder 16

Note : When you create a Campaign it loads the GroupMail Scheduler in your System Tray, which will process any Scheduled Campaigns.


Should you run into any problems, please let us know

The GroupMail Autoresponder also allows you to schedule automatic email marketing drip campaigns to send when new subscribers join your mailing list.


The GroupMail Autoresponder is available in the GroupMail Business Edition and Marketing Pack only. New GroupMail customers can buy the GroupMail Business Edition here.

GroupMail Personal Edition customers can upgrade to the GroupMail Business Edition at any time and just pay the difference in price.

Comments are closed.